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  • All Database View/Report Columns

    With each new release of Notes Migrator for SharePoint , we add new functionality and this usually means new database properties that you can view in the Migration Console. For example, our new “Blocked / Oversized File Detection” feature gives you four new columns that you can add to any database view or report: With version 5.3, we are now up to 172 columns that you can display for each Notes database in your environment. These columns are set in a variety of ways: Discovery Data Analysis Design Analysis Usage Analysis Automatic Classification Automation via Class Rules Manual Triage Performing Migrations While we document all the available database columns in the appendices of our User Guide, it still can be difficult to understand what columns are available to solve a particular problem...

  • Detailed Permission Requirements

    Customers have often asked us to do a better job documenting the permission required for operation various Notes Migrator for SharePoint components. With version 5.3, we documented this in a little more detail than previously… The person installing our tool needs: Administrator access on front-end server dbcreator server role in SQL Server instance (if creating a Link Tracking database) The person running our tool needs: Access to SharePoint targets sufficient to perform desired migration tasks (provisioning sites, adding users, provisioning lists, updating list schema, writing records) Full control access on Shared Files folder (if configured) Notes ID that can access Domino servers and read content from source databases NMSP Import Service account (application Pool identity in IIS) needs...

  • Extracting all the users from a set of databases

    The new Extract Database Users tool in Notes Migrator for SharePoint 5.3 allows you to select one or more databases in any database view in the Migration Console and then extract all the user names contained in those databases. This tool is useful for simply gaining an understanding of the users involved in a group of Notes applications, but the primary purpose of the tool is ultimately to generate a user mapping file that NMSP can use at migration time. Depending on how much analysis has been done for these selected databases, we may extract user names from the database ACLs, the Created By/Modified By metadata, the document level security, or the usage activity. As explained below, users may also be added to the list by expanding Domino groups and by importing existing NMSP User Mapping XML...

  • What’s new in Security Mapping in version 5.3?

    Security mapping has always been one of the strongest parts of Notes Migrator for SharePoint and a great differentiator for us. Someone who is familiar with our rich capabilities in this area will probably be surprised to see how many things we found to add to the list in this release. The good part is that while we nearly doubled the capabilities here, we think we actually improved the usability at the same time. Most people should be able to get by with a few easy-to-understand checkboxes and only a few will need to go into the Advanced areas. But for those that need it, they will have more power than ever! 1. First some cosmetic changes. We organized our increasingly confusing array of security mapping checkboxes into dialog groups and have renamed them to be clearer. Hopefully this will...

  • Web event: 10 Ways SharePoint 2010 Will Impact Your Lotus Notes Migration

    Joel Oleson and I are doing a very exciting web event on Tuesday hosted by Redmond Magazine and moderated by Peter Varhol. Webcast Overview: Microsoft SharePoint 2010 won’t arrive till next year, but now is the time to get ready for your migration from Lotus Notes. SharePoint 2010 has many improvements that will be of particular interest to organizations transitioning from Notes. Attend a webcast with Quest SharePoint Evangelist Joel Oleson and Lotus Notes expert Steve Walch and learn about the new platform’s capabilities, improvements that reduce the cost of redeveloping complex Notes applications, migration issues, and more. Date: 12/01/2009 Time: 11:00 am PT Register here: [ 10 Ways SharePoint 2010 Will Impact Your Lotus Notes Migration ] Read More...

  • Notes Migrator for SharePoint 5.3 feature list

    Not too many big splashy features this time. We intentionally took one release (about half the length of our 5.2 release) to round out the current feature set, improve the underlying plumbing, and fulfill a number of smaller customer/partner requests. Some improvements have been inspired by our experience with Microsoft SharePoint Online and other hosting partners. Hopefully, there will be something in there for everyone. In no particular order, here are the new and improved features: Detect blocked / oversized files at analysis time. In the Advanced Configuration Options, the maximum allowed attachment size and the list of disallowed file extensions can be defined. These settings will be used at Analysis time to report on which databases have blocked files. They will also be used at migration...

  • Automatically provisioning lists that use the qDiscussion web part

    A few months ago I shared my excitement about the new Discussion web part from Quest [ link ]. To recap, customers switching from the Notes discussions (in the Discussion template, QuickPlaces, Team Rooms, or custom applications) to the SharePoint’s standard Discussion Board template have a few nasty problems: The user interface is quite different: No twistees, No threaded tree-view, like you had in Notes. Instead you view the parent documents in a flat view and then you open a page that shows the entire thread. Only the top-level documents have subject lines. If your Notes users entered unique subjects on the response documents (I know I always did – in many cases I typed my entire thought in the subject line and left the body blank), then you have data loss! Quest’s qDiscussion web part solves...

  • Visit me at the SharePoint Conference

    At the airport now. Starting with this evening’s reception, I will be spending a good part of the week at the Quest Software booth (# 221) at the Microsoft SharePoint Conference in Las Vegas. Quest will be demoing 2010 versions of most of our SharePoint products, including my product Notes Migrator for SharePoint . At the risk of spoiling the surprise, everything you know and love in version 5.2 works on SharePoint 2010: migration to lists, libraries, Word docs, InfoPath and content pages plus all the design migration and automated site provisioning. But that is just the beginning! We have a lot of ideas about how companies migrating off at Notes platform will be able to leverage the new capabilities in SharePoint 2010, and how our tool will help you take full advantage of them. As much as...

  • Understanding DEI and other complexity metrics

    The analysis component of Notes Migrator for SharePoint calculates several complexity metrics for each database, including Microsoft’s Design Element Index (DEI) method. These are described at a high level in the documentation, but we sure do get a lot of questions about exactly how those numbers are computed. I will attempt to give an answer here, and then at the end of the article I will describe why you should NOT take these numbers too seriously. Microsoft’s DEI method is really simple. (As I have said many times, it is currently TOO simple.) We just count up each type of each element and decide which DEI column it goes into, according to Microsoft’s guidance. switch (Type) { case "Form" : if (Net < 2) return 1; if (Net < 5) return 2; if (Net < 11) return 3; if (Net <...

  • Automated provisioning of custom templates that use Quest Web Parts for SharePoint

    Notes Migrator for SharePoint is great at provisioning lists, libraries or even entire SharePoint sites from your custom templates. This is incredibly useful when migrating lots of custom Notes applications that are based on the same Notes template (or at least share a common design). For example, I have one customer who has 10,000 team sites based on a completely customized Notes template and is migrating them to 10,000 SharePoint sites based on a highly customized site template. Now that’s code reuse! Quest’s Web Parts for SharePoint product is one great way to build those custom application templates. As described previously [ link ] this tool has been very popular for companies wanting to “replatform” their custom Notes applications because the web parts help to reproduce much of the functionality...

  • Migrating Notes workflows that implement “dynamic” document security

    We have discussed various issues about workflow in the past [ link ]. To make a long story short, there is no way to press a button and magically translate Notes code-based workflows to SharePoint declarative workflows, but Notes Migrator for SharePoint does an excellent job at migrating your workflow state. Recently we have been getting a few questions about how people should handle workflows that automatically change the security of the document as it moves through various workflow stages. For example, imagine a Notes application that lets an “Author” add or update travel requests until they are ready to submit it. Once the request is submitted, however, the Author can no longer make changes and it us up to her “Manager” to approve it, reject it, or make further changes. Real-world Notes...

  • Migrating workflow state and approval processes

    As described previously, when migrating Notes workflows to SharePoint workflows you are really switching from code-based workflows (logic encoded in button events, agents, etc.) to declarative workflows. And using Notes Migrator for SharePoint, you can migrate your workflow state so you can preserve in-progress workflows between the two systems. To achieve this, simply migrate the (status fields, next review, due date, whatever) as data columns in your list items, InfoPath documents, Word documents, etc. Depending on how you designed your workflow, you may be done at that point, or you may need to customize it. The relevant part is that when the workflow starts up for newly written list items, it should be designed to examine these columns and “advance” to the right state. For example, the...

  • Upcoming webcast: Streamline Your Migration of Complex Notes Applications

    I just finished the last rehearsal of this upcoming web event on migrating complex applications. This looks to be a really good one for people who have a lot of non-trivial Notes applications they want to migrate. The focus is on maximizing what you can accomplish without writing code, by simply learning how to truly leverage the awesome power of SharePoint and related tools. The emphasis, of course, is on those features that will come in particularly handy for someone intent on re-platforming Notes applications. Co-presenting with me will be Dan Galant from Summit 7 (sister company to MindSharp) who delivers consulting and professional services around the Microsoft platform. Get this on your calendar now by registering here: http://www.quest.com/events/listdetails.aspx?contentid=10249 . Read...

  • Upcoming WebCast on Migrating Applications from Notes to SharePoint

    Just a quick note that Quest and Summit 7 are presenting a great webcast next week. One of the biggest concerns around migrating to SharePoint from Notes is what to do with all those Notes Apps. Well it's not as hard as you may think and this webcast will help you understand how to make application migration part of your overall Notes Migration Strategy. Webcast: Streamline Your Migration of Complex Notes Applications to SharePoint Date/Time: Tuesday, September 1 at 11:00 a.m. ET / 8:00 a.m....

  • Migrating Lotus Notes Applications to Microsoft SharePoint: Understanding Application Complexity and the Value of Consolidation and Automation

    Here is a new white paper by yours truly: http://www.quest.com/documents/landing.aspx?id=9746&prod=352 . In some ways, this paper is a direct challenge to the four-quadrant system and Design Element Index (DEI) algorithms that have been floating around recently for understanding the complexity of Notes applications. Even though Notes Migrator for SharePoint implements some of these methodologies, I have a strong belief that such complexity calculations do not adequately address the practical question of which applications are going to be easy to migrate and which ones are going to be difficult. What organizations really need is a way to rank applications according to how much effort will be required to migrate them to SharePoint and to recognize the rare cases where SharePoint may not be...
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